• MeetingNotes20110303

Thursday 3 March 2011 - 8PM EST (7:30PM SA)

20:04

Apologies:

Present: Kelly Yeoh, Michael Carden, Mary Gardiner, John Ferlito, Alice Boxhall, Joshua Hesketh, Peter Lieverdink

Agenda

• Council face to face
  • Working on the agenda. All flights and accommodation are booked. ACTION: John to look at the f2f agenda ACTION: John to ask members for discussion topics the council should discuss at f2f.
• LCA bid process
  • John will mail a reminder to the lists that bids will open on March 15. John will remind teams they can run drafts past the council if they want support.
• LCA Ghosts
  • LCA Ghosts was held in Ballarat this past weekend. It went pretty well and the council is confident the Ballarat team will deliver a great conference next year.
• Budget progress
  • Discuss the budget at face 2 face.
• Ada Initiative sponsorship announcements
  • There has been discussion on the council list regarding the donation to tAI and the generally positive response from members. Mary says the Ada Initiative are preparing an announcement.

• Plan for presentation of financials & audit for 2010 and subsequent years

  • Joshua has contacted an auditor for a quote and is working on the treasurer's report, so it can be presented to members along with the announcement of the SGM. ACTION: Joshua: Investigate with Fair Trading NSW whether the LA financial year can be shifted, so the end does not coincide with LCA.
• Donations policy
  • Discuss the donation at face 2 face.
• Mary's list policy draft
  • Discuss the list policy at face 2 face. The council would like to thank Kathy Reid for her initial work on this policy.
• Drupal Down Under 2012
  • Motion to accept the request by Brian and support DDU2012. Proposed: John Seconded: Joshua Peter abstains due to a conflict of interest. TODO: Joshua to contact DDU2011 treasurer and finalise the accounts for handover.
• SFD Melbourne
  • John has replied to Kathy. ACTION: Peter to do an inventory in the near future, so we have an idea of what we can send to teams.
• PLUG schwag request
  • John has replied to Alastair.
• SLUG's motion to wind up
  • There are some caveats in the SLUG request, which the council isn't entirely sure about. We will contact James regarding these points prior to making a decision. The council will finalise the LUG policy and ask members for feedback, before making a decision.

• WordCamp

  • Ran this past weekend and very well. 200 attendees. Anthony says he will rerun WCMelb next year. There may be a GoldCoast WC later this year as well.

General Business

• Michael is attending event at the national library tomorrow.

EOM 20:42