• AGM2008

2008 Annual General Meeting

The 2008 AGM was held at linux.conf.au in Melbourne on February 2nd at 11:00am in the Grand Buffet room.

Committee Present: Jon Oxer, Pia Waugh, Anthony Towns, Steve Walsh, Janet Hawtin

Committee not present: Terry Dawson, James Purser

Present:

Kristin Powell, Paul Wayper, Arjen Lentz, Flame (Jared), Mark Ellem, Joshua Hesketh, Ron Skeoch, Stephen Boyd, Julian, Danial Sobey, Paul Dweeyhouse, Paul Schulz, Michael Ellery?, Gordon Loughnim?, Silvia Pffeiffer, John Ferlito, Jeff Waugh, John Stewart?, Peter Lieverdink, James Turnbull, Donna Benjamin, James Livingstone, Nathan Bailey, Erik de Castro Lopo, James Polley, Sridhar Dhanapalam, Martin Visser, Jeremy Visser, Trent Lloyd, Andrew Pam, Russell Stuart, Jonathan Woithe, Clinton Roy, Steven Hanley, Steve Walsh, Kim Adfield, Stewart Smith, Hugh Blemings, Anthony Towns, MArk Phillips, Kimberlee Weatherall, Paul Del Fante, Andrew Cowie, Janet Hawtin, Donald Douwsman, Susan Hiy, Kim Hawtin, Melissa Draper, Ashley Maher, Neill Cox, Gordon Condon, Nathan Craike, Ted Percival, Daniel Patton

11:13 start

confirm the minutes

-- chair moves, seconded Stewart, carried without objection

reports from 2007 office bearers

president

• -- free! -- linux-aus mailing list later -- low visibility activities -- activity by folks not on the committee

vice-president

• -- done, facilitated -- facilitating other people -- slides, la: minutes, treasury, leadership, fiscal management, ghosts,
  • lca, cebit, education
  -- slides, mem: ooxml, federal treasurer, education stuff, sfd, ooxml
  • cyberlaw workshop, census, opencds, barcamp, osdc, usergroup hosting,

    darlug server -> plug

motion to accept the reports of office bearers - Steve Walsh, Hugh Blemings, carried without objection

Clinton Roy takes over note taking while Anthony Towns gives financial report.

Anthony presents balance sheet. Not quite viewable on the projector, viewable on the wiki.

Reports presented are balance sheet, cash flow report, Profit and Loss.

Cash flow report has a coding system, Anthony gives a brief description.

Anthony highlights GST payments, LA has spoken to the ATO about fixing up the remaining GST imbalance from LCA Dunedin.

LA is costing less than the interest earned on the savings account.

Grant scheme was expounded on. Special projects were expounded on.

Steven requests another hard drive for the mirror project.

Anthony retakes minutes.

Stewart moves accept financial report, steven hanley seconds

passed without objections

endorsement of committee activities-- andrew pam moves the motion, andrew cowie seconds the motion

passed without objections

New Committee:

• Stewart Smith Stephen Walsh Terry Dawson Anthony Towns Melissa Draper James Turnbull Paul Schulz

Constitutional Amendments

• - role of the committee seen as executing projects, rather than
  • enabling other people to do things
  - better to have the whole community able to execute projects, with
  • the committee acting as oversight
  - aimed towards that and bugfixes

*** removal of explicit membership fee

• - zero cost ok? yes, also there's a clear track record - proposed by jon, seconded by pia - Shridar abstains, no objects - carried with 3/4 majority

*** membership application process

• - change the means for lodging - some debate about the wording - Jon moves the motion, Hugh seconds - 25 in favour, 8 objections / second count: 28, 29; 12 against - motion does not meet majority requirement, so is not carried

*** office bearers election process

• - question: can someone by P S and T all at once? it's not restricted
  • by the constitution
  - question: standing for a position seems fine, what if none of
  • the OCMs want to be Secretary or Treasurer? (discussion)
  - Jon proposes, Trent Lloyd seconds, motion fails

*** committee to council change of name

• - question: change in responsibilities? no. - question: perception change versus behavioural change - question: legal issues in the name change? no. (Kim agrees) - Jon moves, Hugh seconds,
  • - 5 abstain, 5 objections, clear 3/4ers majority carried

general business

• * incorporating AUUG
  • - Jon invited to AUUG membership
• * liability insurance for SLUG
  • - affiliate members or similar make it easier - been done for OSDC, as a seat-of-the-pants thing - can be done for SLUG, but wasn't
• * sponsoring LUGs might be worthwhile
  • - LUG in a box - pass grants down to LUGs to handle
• * coffee Thingy
  • - promote it to LUGs - select your non-profit organisation - 9kg coffee order - where is that money going?? - www.kaldi.com.au
• * open source people that don't feel represented by Linux Australia
  • - most people don't do that much in their community, don't
    • feel like their LUG has much to offer them

    - Joomla tried to be a miniconf, ran a JoomlaDay instead - inclusiveness is a two-way street - Donna: already trying to work here, LA doesn't have to be the

    • be-all and end-all
    - conscious of the social interactions, and perhaps a bit of an onus
    • on projects to approach people
    - "upside down umbrella" - launched by Linux folks, needs to be a conscious decision if we're
    • going to change
    - LA changing its name alone isn't going to work, other groups
    • need to come together

12:35

Stewart, Steve close the AGM